MyGovHK login to G.F. 340 On-line Application System
Frequently Asked Questions

A1

When applicant submits online application through MyGovHK account, applicant may select to transmit any personal data in MyGovHK account to G.F.340 On-line Application System for “Auto-fill” function. However, some fields may not be auto-filled correctly due to different formats, types, language version, etc.. Applicant is advised to verify each field and edit it if necessary before submission of online application.

A2

Only applicant holding a MyGovHK account with HKID or Passport/ Travel Document Number can use the "Auto-fill" function. Nevertheless, applicant who does not have a MyGovHK account or does not provide HKID or Passport/ Travel Document Number in MyGovHK account may submit online application through the Civil Service Bureau website.

A3

Applicant may complete one online application form for more than one job currently being advertised for recruitment.

A4

Applicant cannot change the PIN and e-mail address afterwards.

A5

If you cannot complete the whole application within 2 hours, you can use the “Partially Save” button to save the parts you have input. You can then restore the saved data into the application form when you login the system with the HKID or Passport / Travel Document Number and the PIN again for continuation of the application, or when you apply for other jobs through the system in future.

A6

An online application number will be generated after you have completed the online application form. The Government will acknowledge receipt through e-mail within 2 hours after your successful submission.

A7

You can use your HKID or Passport / Travel Document Number, e-mail address and PIN to enquire or amend the application data within the application period or to provide supplementary information (twice at most) within the application period.

A8

When applicant selects to amend/ enquire submitted application/ submit supplementary information through MyGovHK account, his/ her HKID or Passport/ Travel Document Number and e-mail address in MyGovHK account will be transmitted to G.F.340 On-line Application System for “Auto-fill” function.

A9

For correction of or access to personal data after submission of the application form or enquiries on recruitment matters, please contact the subject officer of the recruiting grade / department as specified in the recruitment advertisement or e-acknowledgement.
Their contact details are also available from the Civil Service Bureau homepage.

A10

For applicants holding academic and/ or professional qualifications obtained from institutions or professional bodies outside Hong Kong, please send copies of your diplomas/ certificates, transcripts of studies and official documents stating the mode of delivery (e.g. full time/ part time, on campus/ distance learning, etc.) of the study programmes to the recruiting grade/department after successfully submitting the online application.
Please specify the job title, the online application number, your name and HKID or Passport / Travel Document number in your submission.
To facilitate assessment of qualifications, documents on the prior qualifications obtained should also be supplied as far as possible.
Do not send any originals of diplomas/certificates or other qualification documents.

A11

Please check whether all date entries meet the system requirement i.e. input date in the format of dd/mm/yyyy or mm/yyyy according to the example listed in the respective items of the e-form. Please use a '/' as the separation for day, month and year. (For example : Issued Date of the Public Examination Results (mm/yyyy), please input 08/2010; Date of Full Employment Record (dd/mm/yyyy), please input 01/08/2010). The day in the format dd/mm/yyyy cannot be left unfilled. (For example, to input 08/2010 in the field of Date of Full Employment Record (dd/mm/yyyy), this input cannot meet the system designated requirement for date entries.)

A12

Some sections require applicant to input data in chronological order. Please input the data in sequence from the earliest date up to the latest/present date. (e.g. from 1980 up to 2010)

A13

Applicants can fill in the application details on the fillable PDF form by using Adobe Reader 8 or later versions. Please choose “Save” function in the Adobe Reader software to save the form. Please print and duly sign the application form before submission. All completed application forms must be submitted to the recruiting departments/ grades on or before the deadline by post or by hand according to the addresses specified in the recruitment advertisements. If necessary, you may download the software from the following website: Adobe Reader

A14

This system adopts Unicode as the encoding standard for Chinese characters. Therefore, your computer has to support Unicode in order to display the Chinese characters (including Hong Kong Supplementary Character Set (HKSCS)) properly.

For more information, please refer to:

• FAQs about GovHK Online Services - Other Technical Questions and Trouble Shooting
• Hong Kong Supplementary Character Set (HKSCS)

A15

For the best viewing, we suggest that you use the latest version of Microsoft Edge, Mozilla Firefox, Safari or Google Chrome. 
 

A16

It is not advisable to use any "user agent switcher plug-in" equipped web browser to use our system and switch the web browser as if it is one of the supported browsers because it may cause system error to your applications. Applicants should use the web browsers supported by this system (please refer to Q15 for details) with no installation of "user agent switcher plug-in" in order to avoid any delay or error to the job application(s).

A17

This system makes use of server certificates issued by the Hongkong Post for protecting your data during network transmission, but Firefox 66 or earlier versions do not have the Root CA Certificates of Hongkong Post by default.  You have to configure the browser of your computer to recognise certificates issued by the Hongkong Post.  Please visit the following page to download and install the Hongkong Post Root CA Certificates as illustrated:

• Hongkong Post Root CA Certificates
  www.hongkongpost.gov.hk/product/download/root/index.html

1. Click on the link for “Hongkong Post Root CA 3 certificate” as highlighted above
2. For Firefox users, tick the checkbox “Trust this CA to identify websites” and click “OK”
3. Click on the link for “Hongkong Post e-Cert CA 3 – 17 certificate” as highlighted above and repeat steps 2 or 3 

A18

It is due to a default setting in the Mozilla Firefox. To close the window, please simply click on the close icon (i.e. the cross button) in the application window. Alternatively, if you are very familiar with Mozilla Firefox, please follow the steps below:

1. Start Mozilla Firefox
2. Enter "about:config" in the address
3. Find the option "dom.allow_scripts_to_close_windows" and set it to true.

A19

Your browser should enable JavaScript.

Microsoft Internet Explorer:

1. Start Microsoft Internet Explorer.
2. On the "Tools" menu, click "Internet Options".
3. Click the "Security" tab. Then follow these steps:
   • Click "Internet" zone (i.e. the world icon), and then click "Custom level...".
   • In the "Security Settings - Internet Zone" dialog box, scroll down to the "Scripting" section. Click "Enable" for "Active Scripting" option.
   • Click "OK"
4. Click "Apply", and then click "OK".

Mozilla Firefox:

1. Start Mozilla Firefox.
2. On the "Tools" menu, click "Options...".
3. In the "Content" tab, select the "Enable JavaScript" check box to turn on the JavaScript.
4. Click "OK".

(Note: Your system administrator may have applied the JavaScript settings, you are not allowed to update the setting by yourself. In this case, please consult your system administrator for assistance.)

A20

If you are using Microsoft Internet Explorer, please click the Information bar and then click "Always Allow Pop-ups from This Site" and click "Yes" to continue. If you are using Mozilla Firefox, please click the Options button on the Information bar and then click "Allow Pop-ups from (this website)" and press the F5 key to re-load the page again. Please also check your toolbar / antivirus software for proper settings. (Note: Your system administrator may have applied the Pop-up Window settings, you are not allowed to update the setting by yourself. In this case, please consult your system administrator for assistance.)