G.F. 340 On-line Application System and Government Vacancies Enquiry System Frequently Asked Questions
|Application Procedures||Please read Q1 to Q9|
|General Technical Questions||Please read Q10 to Q11|
|Operating Systems and Browsers, Settings Problem, and Pop-up Window||Please read Q12 to Q17|
About application procedures
An applicant can submit G.F.340 online application form through the following website/system: https://www.csb.gov.hk/english/recruit/application/330.html and then click the item “G.F.340 On-line Application System”; or https://www.csb.gov.hk/english/recruit/7.html and then click the item “Government Vacancies”.
If an applicant wishes to enquire, amend application data and submit supplementary information through G.F.340 On-line Application System, please access the URL at https://www.csb.gov.hk/english/recruit/application/330.html and then click the item “G.F.340 On-line Application System”.
|Q1||Does the applicant need to submit different online application form if he/she wishes to apply more than one job at the same time?|
|A1||Applicant may complete one online application form for more than one job currently being advertised for recruitment.
|Q2||Can the applicant change the PIN and e-mail address afterwards?|
|A2||Applicant cannot change the PIN and e-mail address afterwards.
|Q3||Can the applicant save the application data for future use?|
|A3||If you cannot complete the whole application within 2 hours, you can use the “Partially Save” button to save the parts you have input. You can then restore the saved data into the application form when you login the system with the Hong Kong Identity Card Number (HKID) or Passport / Travel Document Number and the PIN again for continuation of the application, or when you apply for other jobs through the system in future.
|Q4||How does the applicant know that the online application procedure is completed?|
|A4||An online application number will be generated after you have completed the online application form. The Government will acknowledge receipt through e-mail within 2 hours after your successful submission.
|Q5||Can the applicant amend the application data or provide supplementary information after submission of application?|
|A5||You can use your HKID or Passport / Travel Document Number, e-mail address and PIN to enquire or amend the application data within the application period or to provide supplementary information (twice at most) within the application period.
|Q6||For correction of or access to personal data, or enquiring about recruitment matter, which department should the applicant contact?|
|A6||For correction of or access to personal data after submission of the application form or enquiries on recruitment matters, please contact the subject officer of the recruiting grade / department as specified in the recruitment advertisement or e-acknowledgement.
Their contact details are also available from the Civil Service Bureau homepage.
|Q7||For applicants holding academic and/ or professional qualifications obtained from institutions or professional bodies outside Hong Kong, what should the applicant do?|
|A7||For applicants holding academic and/ or professional qualifications obtained from institutions or professional bodies outside Hong Kong, please send copies of your diplomas/ certificates, transcripts of studies and official documents stating the mode of delivery (e.g. full time/ part time, on campus/ distance learning, etc.) of the study programmes to the recruiting grade/department after successfully submitting the online application.
Please specify the job title, the online application number, your name and HKID or Passport / Travel Document number in your submission.
To facilitate assessment of qualifications, documents on the prior qualifications obtained should also be supplied as far as possible.
Do not send any originals of diplomas/certificates or other qualification documents.
|Q8||When applicant submits the G.F.340 online application form, the error message of Inconsistent System Status is popped up. What should he/ she do?|
|A8||Please check whether all date entries meet the system requirement i.e. input date in the format of dd/mm/yyyy or mm/yyyy according to the example listed in the respective items of the e-form. Please use a '/' as the separation for day, month and year. (For example : Issued Date of the Public Examination Results (mm/yyyy), please input 08/2010; Date of Full Employment Record (dd/mm/yyyy), please input 01/08/2010). The day in the format dd/mm/yyyy cannot be left unfilled. (For example, to input 08/2010 in the field of Date of Full Employment Record (dd/mm/yyyy), this input cannot meet the system designated requirement for date entries.)
|Q9||Some sections such as Full Employment Record to Date require applicant to input data in chronological order. Is it correct to input data from the earliest date up to latest/ present date?|
|A9||Some sections require applicant to input data in chronological order. Please input the data in sequence from the earliest date up to the latest/present date. (e.g. from 1980 up to 2010)|
|Q10||What is the system requirement for using the fillable PDF application form?
|A10||Applicants can fill in the application details on the fillable PDF form by using Adobe Reader 8 or later versions. Please choose “Save” function in the Adobe Reader software to save the form. Please print and duly sign the application form before submission. All completed application forms must be submitted to the recruiting departments/ grades on or before the deadline by post or by hand according to the addresses specified in the recruitment advertisements. If necessary, you may download the software from the following website: Adobe Reader
|Q11||Why are some Chinese characters not displayed on my computer?|
|A11||This system adopts Unicode as the encoding standard for Chinese characters. Therefore, your computer has to support Unicode in order to display the Chinese characters (including Hong Kong Supplementary Character Set (HKSCS)) properly.
For more information, please refer to:
|Q12||What is the system requirement for using the online application system?|
|A12||This system has been tested for the following combination of popular operating systems and browsers –
This system makes use of server certificates issued by the Hongkong Post for protecting your data during network transmission. However, Mozilla Firefox does not have the Root Certification Authority (CA) Certificates of Hongkong Post by default. You need to configure the browser of your computer to recognise certificates issued by the Hongkong Post. Please see Q14 below on how to download and install the Hongkong Post Root CA Certificates.
|Q13||My web browser is equipped with a "user agent switcher plug-in" which enables my web browser to be switched as if it is one of the web browsers supported by your system. However, when I use the web browser equipped with a "user agent switcher plug-in", there is/are system error(s) that prevent me from completing and/or submitting my job applications.|
|A13||It is not advisable to use any "user agent switcher plug-in" equipped web browser to use our system and switch the web browser as if it is one of the supported browsers because it may cause system error to your applications. Applicants should use the web browsers supported by this system (please refer to Q12 for details) with no installation of "user agent switcher plug-in" in order to avoid any delay or error to the job application(s).
Warning messages “Website Certified by an Unknown Authority” or “Secure Connection Failed” pop up on the Firefox browser of my computer when I use this online system. What should I do?
|A14||This system makes use of server certificates issued by the Hongkong Post for protecting your data during network transmission, but Firefox 66 or earlier versions do not have the Root CA Certificates of Hongkong Post by default. You have to configure the browser of your computer to recognise certificates issued by the Hongkong Post. Please visit the following page to download and install the Hongkong Post Root CA Certificates as illustrated:
|Q15||Why the "Close" button does not work in Mozilla Firefox?|
|A15||It is due to a default setting in the Mozilla Firefox. To close the window, please simply click on the close icon (i.e. the cross button) in the application window. Alternatively, if you are very familiar with Mozilla Firefox, please follow the steps below:
|Q16||The system has displayed “Machine Settings Problem”. What should I do?|
Microsoft Internet Explorer:
|Q17||My web browser displays an Information bar and notifies me that a pop-up window has been blocked. What should I do?|
|A17||If you are using Microsoft Internet Explorer, please click the Information bar and then click "Always Allow Pop-ups from This Site" and click "Yes" to continue. If you are using Mozilla Firefox, please click the Options button on the Information bar and then click "Allow Pop-ups from (this website)" and press the F5 key to re-load the page again. Please also check your toolbar / antivirus software for proper settings. (Note: Your system administrator may have applied the Pop-up Window settings, you are not allowed to update the setting by yourself. In this case, please consult your system administrator for assistance.)|