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Home > Grade management >> Clerical and secretarial grades

2022 Open Recruitment Exercise for the post of Personal Secretary II

The application period of the 2022 Open Recruitment for the post of Personal Secretary II has already ended on 8 February 2022.

 

2022 Open Recruitment Exercise Timeline Note 1

 Events

 Period

(1) Application Period for the Personal Secretary II Post Note 2

 21 January to 8 February 2022

 (application closed)

(2) Skills Test Note 3

(Chinese and English word processing speed test and test on the application of common business software including Microsoft Office Word 2016 and Excel 2016)

 March to July 2022

(3) Selection Interview Note 4 and Basic Law Test Note 5

 March/April to August 2022

(4) Earliest Batch of Offer of Appointments

 June/July 2022

(5) Notification of Final Results of Selection Interview Note 6

 January 2023

 

 

Note 1  

The information on the timeline and selection methods is for reference only.

       
Note 2   Candidates should have (a)(i) Level 2 or equivalent [Note (A)] or above in five subjects in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) [Note (B)], or equivalent; or (ii) Level 2 [Note (C)] / Grade E or above in five subjects in the Hong Kong Certificate of Education Examination (HKCEE) [Note (B)], or equivalent; (b) met the language proficiency requirements of Level 2 [Note (C)] or above in Chinese Language and English Language in HKDSEE or HKCEE, or equivalent; (c) Chinese word processing speed of 20 words per minute and English word processing speed of 50 words per minute; (d) proficiency in the application of common business software (Microsoft Office Word 2016 and Excel 2016); and (e) a pass result in the Basic Law Test [Note (D)]. 
     
Note (A): For civil service appointment purpose, “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in the HKDSEE are accepted as equivalent to Level 2 in the New Senior Secondary subjects in the HKDSEE.
Note (B): The subjects may include Chinese Language and English Language.
Note (C): For civil service appointment purpose, ‘Grade E’ in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 is accepted administratively as comparable to ‘Level 2’ in Chinese Language and English Language in the 2007 HKCEE and henceforth.
Note (D): All applicants for civil service jobs will be assessed on their Basic Law knowledge. A pass result in the Basic Law Test is an entry requirement for civil service jobs requiring non-degree / non-professional qualifications at or above completion of secondary education level. Only those candidates who have passed the Basic Law Test will be considered for appointment. Attaining a score at or above 53 out of the full mark of 100 (i.e. getting at least 8 out of 15 questions correct) will be deemed to have a pass result in the Basic Law Test. The Basic Law Test result will also constitute an appropriate weighting in a candidate’s overall assessment. For candidates who have not taken the Basic Law Test or have not attained a pass result in the Basic Law Test at the time of application, they may still apply for the job and arrangements will be made for them to take the Basic Law Test during the recruitment process.
   

As invitations or notifications will be sent to candidates by email, candidates should provide an accurate email address in the Application Form [G.F. 340 (Rev. 3/2013)]. Candidates are responsible for checking their emails to ensure that invitations or notifications will be duly received.

     

 

Note 3  

Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend skills test / selection interview.

   

It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he / she will be invited to attend the skills test / selection interview without being subject to further shortlisting.

   

Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet “Employ People Based on Their Abilities - Application for Government Jobs by Persons with Disabilities” which is available for reference at

https://www.jobs.gov.hk/isps/Download/Document/Eng/GovernmentJobsBooklet_txt_201903.pdf

   

As it takes time to assess the qualifications/language proficiency of individual candidate, an invitation to the skills test does not imply that the candidate has met the entry requirements of the post.

   

In the light of the evolving situation regarding COVID-19, if the skills test cannot be conducted as scheduled, the General Grades Office will disseminate the message through this webpage and notify the candidates by email.

   

Candidates who are selected to attend the skills test will normally receive an invitation by July 2022.  Otherwise, they may assume that their applications are unsuccessful.

   

Only those candidates who pass the skills test will be eligible to attend the selection interview. Candidates who are selected to attend the selection interview will normally receive the invitation within 10 weeks from the skills test. Otherwise, they may assume that their applications are unsuccessful.

     

 

Note 4  

As it takes time to assess the qualifications/language proficiency of individual candidate, an invitation to the selection interview does not imply that the candidate has met the entry requirements of the post.

   

In the light of the evolving situation regarding COVID-19, if the selection interview cannot be conducted as scheduled, the General Grades Office will disseminate the message through this webpage and notify the candidates by email.

     

 

Note 5  

Arrangements will be made for candidates who have not taken the Basic Law Test or have not attained a pass result in the Basic Law Test to take the Basic Law Test.

     

 

Note 6  

Subject to the clearance of all recruitment formalities, candidates who are found suitable for appointment will normally receive notification by January 2023.

 

 

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