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| Review on Performance Management System
In the Civil service reform Consultation Document issued in March 1999, the Administration proposed to introduce progressively elements of performance-based reward systems into the civil service and improve the current performance management system. As a first stage of the review, the Administration has reformed the increment system and introduced improvements to the performance management system. Granting of increments The Civil Service Regulations (CSRs) provide that a civil servant may be granted an increment only if his/her performance at work (including conduct, diligence and efficiency) has been satisfactory during the appraisal period. The CSRs also provide for stoppage and deferment of increments for civil servants with substandard performance at work. The Administration has asked Heads of Department/Heads of Grade (HoDs/HoGs) to be vigilant in the application of the above CSRs in the granting of increments. Guidelines have been issued to assist them in the application of the CSRs. Improvements to the performance management system Performance management is an integral part of a comprehensive human resource management strategy. It is the translation of departmental strategies and objectives into practical and realistic performance goals at each level in a department. The purpose of performance appraisal is to review, reinforce, monitor and record an officer's progress; to facilitate the selection of officers for promotion; to assist in the manpower planning process; and to help identify the training and development needs of staff. To this end, HoDs/HoGs have adopted different management tools, including (1) putting in place assessment panels to undertake levelling and moderating work among appraisal reports, to monitor performance and to identify under-performers/outstanding performers for appropriate action; (2) target-based assessment and core competencies assessment. HoDs/HoGs should also ensure that supervisors carry out honest, objective and timely assessment of their subordinates.
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Last Revision Date : 24 September 2008