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Home > Grade management >> Administrative officer grade

2013/14 Administrative Officer / Executive Officer II / Assistant Trade Officer II / Transport Officer II Recruitment Exercises

 

[Attention: The application period of the 2013/14 Administrative Officer / Executive Officer II / Assistant Trade Officer II / Transport Officer II Recruitment Exercises has already ended on 30 September 2013 at 5:00p.m. Hong Kong Time.  The information below is FOR REFERENCE ONLY.]

 

HONG KONG SPECIAL ADMINISTRATIVE REGION GOVERNMENT
VARIOUS SECRETARIAT BUREAUX & GOVERNMENT DEPARTMENTS

 

(1) ADMINISTRATIVE OFFICER

Salary:

Master Pay Scale Point 27 (HK$43,120 per month) to Master Pay Scale Point 44 (HK$86,440 per month)

Entry Requirements:

Candidates should have -

(a) (i) A first or second class honours bachelor's degree from a Hong Kong university, or equivalent [Note (1)]; or
 
  (ii) A postgraduate degree from a Hong Kong university, or equivalent, where the qualifications considered in totality are comparable to the requirement in (a)(i);
 
(b) A Pass in the Aptitude Test in the Common Recruitment Examination (CRE) [Notes (2) and (5)];
 
(c) A good command of both Chinese and English and have met the language proficiency requirements of Level 2 in the two language papers (Use of Chinese and Use of English) in the CRE, or equivalent [Notes (2) to (5)]; and
 
(d) Resided in Hong Kong for not less than seven years and must be permanent residents of the Hong Kong Special Administrative Region (HKSAR) at the time of appointment.
 

(Remark: Candidates will be required to pass the Joint Administrative Officer / Executive Officer / Trade Officer / Transport Officer Recruitment Examination (JRE) to be held on 7 December 2013 [Notes (6) to (10)].)

 

Duties:

Administrative Officers are multi-skilled professional administrators who play a key role in the Government of the HKSAR. They are involved in policy formulation, resource allocation, implementation of major Government programmes and promotion of the interests of Hong Kong in the Mainland and overseas. Posted around different bureaux and departments at regular intervals, they enjoy variety in their career and contribute to different areas of work in the Government.

Terms of Appointment:

A new appointee to the Administrative Officer rank will normally be appointed on civil service probationary terms for three years.  Upon passage of probation bar, he/she will be considered for appointment on the prevailing permanent terms.

Prospects:

We only recruit the best candidates who possess directorate potential, and we offer them excellent career prospects.  The most able and aspiring officers may fill leading positions in bureaux or departments.

 

(2) EXECUTIVE OFFICER II

Salary:

Master Pay Scale Point 15 (HK$24,450 per month) to Master Pay Scale Point 27 (HK$43,120 per month)

Entry Requirements:

Candidates should have -

(a) A bachelor's degree from a Hong Kong university, or equivalent [Note (1)];
 
(b) A Pass in the Aptitude Test in the CRE [Notes (2) and (5)]; and
 
(c) A good command of both Chinese and English and have met the language proficiency requirements of Level 2 in the two language papers (Use of Chinese and Use of English) in the CRE, or equivalent [Notes (2) to (5)].
 

(Remark: Candidates will be required to pass the JRE to be held on 7 December 2013 [Notes (6) to (11)].)

 

Duties:

Executive Officers are professional managers who specialize in resource and system management. Posted around different policy bureaux and government departments, they enjoy a wide variety of work and have the opportunity to work with people of different backgrounds. The main job functions of the Executive Officer Grade include human resource management, financial resource management, administration support, system/project planning and development, direct services to the public, support to boards and councils and event management.

Terms of Appointment:

A new appointee to the Executive Officer II rank will normally be appointed on civil service probationary terms for three years.  Upon passage of probation bar, he/she will be considered for appointment on the prevailing permanent terms.

 

(3) ASSISTANT TRADE OFFICER II

Salary:

Master Pay Scale Point 14 (HK$23,285 per month) to Master Pay Scale Point 27 (HK$43,120 per month)

Entry Requirements:

Candidates should have -

(a) A bachelor's degree from a Hong Kong university, or equivalent [Note (1)];
 
(b) A Pass in the Aptitude Test in the CRE [Notes (2) and (5)]; and
 
(c) A good command of both Chinese and English and have met the language proficiency requirements of Level 2 in the two language papers (Use of Chinese and Use of English) in the CRE, or equivalent [Notes (2) to (5)].
 

(Remark: Candidates will be required to pass the JRE to be held on 7 December 2013 [Notes (6) to (11)].)

 

Duties:

Assistant Trade Officers II are mainly deployed on research and analysis of information on trade, industry, technology and innovation matters; assisting in the management of licensing and controls matters; assisting in the design and development of computer systems relating to trade controls matters and industrial data; assisting in the implementation of funding programmes and providing industry support relating to Small and Medium Enterprises, innovation and technology and the CreateSmart Initiative; and assisting in the housekeeping of government-funded technology support organizations.  They may be required to attend conferences/other events, arrange factory/company visits or to assist in negotiations in Hong Kong, Mainland and overseas.  They may also be appointed as a committee secretary.

Terms of Appointment:

A new appointee to the Assistant Trade Officer II rank will normally be appointed on civil service probationary terms for three years.  Upon passage of probation bar, he/she will be considered for appointment on the prevailing permanent terms.

 

(4) TRANSPORT OFFICER II

Salary:

Master Pay Scale Point 14 (HK$23,285 per month) to Master Pay Scale Point 27 (HK$43,120 per month)

Entry Requirements:

Candidates should have - 

(a) (i) A Hong Kong degree in transport studies, town planning, urban planning, economics, civil engineering, environmental studies, business studies, public administration, geography or sociology, or equivalent (Candidates with a degree in Geography or Sociology should have studied at least 1/4 of the total number of papers or credit units in relevant subjects in order to qualify for appointment) [Note (1)]; or
 
  (ii) Chartered Membership of the Chartered Institute of Logistics and Transport in Hong Kong (Candidates appointed under this entry requirement will be remunerated at Master Pay Scale Point 13, i.e., HK$22,165 per month);
 
(b) A Pass in the Aptitude Test in the CRE [Notes (2) and (5)]; and
 
(c) A good command of both Chinese and English and have met the language proficiency requirements of Level 2 in the two language papers (Use of Chinese and Use of English) in the CRE, or equivalent [Notes (2) to (5)].
 

 (Remark: Candidates will be required to pass the JRE to be held on 7 December 2013 [Notes (6) to (11)].)

 

Duties:

Transport Officers II are mainly deployed to assist in the following duties: (a) administering, monitoring, analyzing and reviewing the operations of public transport services, bridge / tunnel and parking meter / car park facilities, rehabus and driving training services; (b) collecting, updating, assessing and analyzing all operational / financial data for the purpose of public transport fares determination studies, transport planning for people with disabilities, and provision of parking meter and car park facilities; (c) administering road traffic arrangements and traffic management schemes; and evaluating the efficiency of new traffic control and management technique; (d) handling traffic and transport emergencies, and manning Emergency Transport Co-ordination Centre; (e) formulating / coordinating tendering exercises and evaluating tender submissions in respect of public transport and management services under Transport Department; and (f) examining the acceptability / adequacy of evidence collected and initiating prosecution action to be taken on offences in contravention of the Road Traffic Ordinance and Regulations administered by the Transport Department; and preparing summons and appearing in court as prosecutor.  (Note : Transport Officers may be required to work irregular hours, perform outdoor duties, shift duties and "on-call" duties.)

Terms of Appointment:

A new appointee to the Transport Officer II rank will normally be appointed on civil service probationary terms for three years.  Upon passage of probation bar, he/she will be considered for appointment on the prevailing permanent terms.

 

ENQUIRY ADDRESSES AND TELEPHONE NUMBERS:

For Administrative Officer Post –

Hong Kong:

Administrative Service Division, Civil Service Bureau (Address: Room 918, 9/F, West Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong / Tel. No.: (852) 2810 3155 / E-mail address: csbasd@csb.gov.hk

Outside Hong Kong:

The Office of the Government of the HKSAR in Beijing and the following Economic and Trade Offices (ETOs) - 

(a)

The Office of the Government of the HKSAR in Beijing
[No. 71, Di'anmen Xidajie, Xicheng District, Beijing 100009, China (Tel. No.: (8610) 6657-2880)];

 
(b) New York ETO
[115 East 54th Street, New York, NY 10022, USA (Tel. No.: 1-212-752-3320)];
 
(c) San Francisco ETO
[130 Montgomery Street, San Francisco, CA 94104, USA (Tel. No.: 1-415-835-9300)];
 
(d) Sydney ETO
[Level 1, Hong Kong House, 80 Druitt Street, Sydney, New South Wales 2000, Australia (Tel. No.: 61-2-9283-3222)];
 
(e) Toronto ETO
[174 St. George Street, Toronto, Ontario, M5R 2M7, Canada (Tel. No.: 1-416-924-5544)];
Vancouver Liaison Office of the Toronto ETO
[Suite 500, Park Place, 666 Burrard Street, Vancouver, B.C., V6C 3P6, Canada (Tel. No.: 1-604-331-1300)]; and
 
(f) London ETO
[6 Grafton Street, London, W1S 4EQ, United Kingdom (Tel. No.: 44-20-7499-9821)]
 

For Executive Officer II Post –

General Grades Office, Civil Service Bureau (Address: Room 712, 7/F, West Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong / Tel. No.: (852) 2810 3022 / E-mail address: csbeore@csb.gov.hk)

For Assistant Trade Officer II Post –

Trade Officer Grade Management, Commerce, Industry and Tourism Branch, Commerce and Economic Development Bureau (Address: 23/F, West Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong / Tel. No.: (852) 3655 5402 / E-mail address: tore@cedb.gov.hk)

For Transport Officer II Post –

Personnel Registry, Transport Department (Address: 41/F, Immigration Tower, 7 Gloucester Road, Wan Chai, Hong Kong / Tel. No.: (852) 2829 5242 / E-mail address: tdprappt@td.gov.hk)

 

NOTES:

(1) Current final year undergraduates may also apply; if selected, appointment will be subject to their obtaining the requisite academic qualification within the current academic year (i.e. 2013/14).
 
(2) Candidates' results in the Aptitude Test (AT) paper of the CRE are classified as Pass or Fail, while the results of the Use of Chinese (UC) and Use of English (UE) papers of the CRE are classified as Level 2, Level 1 or Fail, with Level 2 being the highest.  Level 2 and Level 1 results of the two language papers and Pass result of the AT paper obtained from December 2006 onwards are of permanent validity.  Applicants with valid requisite results in the AT, UC and UE papers obtained in previous CREs are deemed to have met the entry requirements (b) and (c) of the four posts.
 
(3) Grade C or above in Chinese Language and Culture or Chinese Language and Literature of the Hong Kong Advanced Level Examination (HKALE) is accepted as equivalent to Level 2 in the UC paper of the CRE.  Grade C or above in Use of English of the HKALE or English Language of the General Certificate of Education (Advanced Level) (GCE A Level) is accepted as equivalent to Level 2 in the UE paper of the CRE.
 
(4) An overall band of 6.5 or above with no subtest score below band 6 obtained in the same sitting in the Academic Module of the International English Language Testing System (IELTS) within the two-year validity period of the test is accepted as equivalent to Level 2 in the UE paper of the CRE.  The IELTS test result must be valid on any date during the application period.
 
(5) Applicants who do not possess the requisite CRE results, or equivalent, but have filed a separate application for the coming Common Recruitment Examination and Basic Law Test (Degree / Professional Grades) to be held on 5 and 12 October 2013 in Hong Kong or on 7 December 2013 in Beijing and six overseas cities may also apply.  Their applications will be processed subject to their obtaining the requisite CRE results in the aforesaid examination.
 
(6) Eligible applicants with the requisite CRE results, or equivalent, will be arranged to sit for the JRE to be held on 7 December 2013.  Candidates residing or studying outside Hong Kong may take the JRE on the same date in Beijing or any one of the six overseas cities.
 
(7) As it takes time to process all applications, an invitation to the JRE does not imply that the concerned applicant has met the entry requirements of the post(s) being applied for.
 
(8) Eligible applicants with the requisite CRE results, or equivalent, should immediately contact the Civil Service Examinations Unit by phone at (852) 2537 6429 or by e-mail to csbcseu@csb.gov.hk if they do not receive the e-mail notifying candidates of the relevant details of the JRE by 25 November 2013.
 
(9) Any request for review of examination results of the JRE should be made in writing and should reach the Civil Service Examinations Unit at Room 718, 7/F, West Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong within 7 days from the date of notification as to whether an applicant is invited to attend selection interview.  Late requests will not be entertained.  Please note that a review of JRE results may lead to upward, downward or no adjustment to the original marks.
 
(10) For the purpose of heightening public awareness of the Basic Law (BL) and promoting a culture of learning of the BL in the community, assessment of BL knowledge will be included in the recruitment for all civil service jobs.  Under the prevailing practice, results of the BL test for degree/professional grades will constitute an appropriate weighting in a candidate's overall assessment.  However, the result will not affect a candidate's eligibility for applying for any of the above posts.  As a general principle, the main consideration for suitability for appointment remains a candidate's qualification, experience and calibre.
 
(11) There is no overseas recruitment for the Executive Officer II, Assistant Trade Officer II and Transport Officer II posts.  However, given the availability of examination centres in Beijing and six overseas cities this year, applicants residing or studying outside Hong Kong may choose to take the JRE to be held in Beijing and the six overseas cities on 7 December 2013.  Such applicants should however note that selection interviews of the Executive Officer II, Assistant Trade Officer II and Transport Officer II recruitment exercises will be conducted in Hong Kong only.
 

 

HOW TO APPLY:

[Attention: The application period of the 2013/14 Administrative Officer / Executive Officer II / Assistant Trade Officer II / Transport Officer II Recruitment Exercises has already ended on 30 September 2013 at 5:00p.m. Hong Kong Time.  The information below is FOR REFERENCE ONLY.]

All completed application forms must be submitted on or before the deadline for application through one of the means below -

(i) through the on-line facilities on the Civil Service Bureau homepage (http://www.csb.gov.hk);
 
(ii) by post to the Civil Service Bureau at Room 722, 7/F, West Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong (the postmark date on the envelope will be regarded as the date of submission of application).  Please ensure that sufficient postage is paid.  An applicant will bear any consequences arising from not paying sufficient postage; or
 
(iii) by hand to the collection box located at the Lobby of the Public Entrance, G/F, East Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong.  The collection time is 8:00 a.m. to 7:00 p.m. from Monday to Friday (except public holidays) and up till 5:00 p.m. on the closing date of application.
 

Application Forms [CSB 606 (Rev. 9/2013) and CSB 606A (Rev. 9/2013)] can be downloaded from the Civil Service Bureau homepage (http://www.csb.gov.hk).  They are also available at any Public Enquiry Service Centres of District Offices of the Home Affairs Department, any Job Centres of the Employment Services Division of the Labour Department, and the G/F Reception of the Trade and Industry Department Tower, 700 Nathan Road, Kowloon.

Applications not made in the prescribed application forms [CSB 606 (Rev. 9/2013) and CSB 606A (Rev. 9/2013)] or submitted by fax or e-mail will NOT be accepted.

 

Deadline for Application:

30 September 2013 (Monday) at 5:00 p.m. Hong Kong Time.  Late or incomplete applications will NOT be accepted.  Towards the application deadline, the on-line system would likely be heavily loaded due to large volume of applications, and it may render applicants unable to complete their on-line applications on time.  Applicants are therefore advised to submit their applications as soon as possible.

 

GENERAL NOTES:

(a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment.
 
(b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment.  The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
 
(c) Civil service vacancies are posts on the civil service establishment.  Candidates selected for these vacancies will be appointed on civil service terms of appointment and conditions of service and will become civil servants on appointment.
 
(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
 
(e) The information on the monthly salary and maximum pay point is for reference only and may be subject to changes.
 
(f) Successful candidates for the Administrative Officer post with experience comparable to that of an Administrative Officer may be granted increments for previous relevant experience.  Applications from serving civil service Administrative Officer would not normally be considered.
 
(g) Fringe benefits include paid leave, medical and dental benefits, and where appropriate, assistance in housing.
 
(h) Where a large number of candidates meet the specified entry requirements, the recruiting departments may devise shortlisting criteria to select the better qualified candidates for further processing.  In these circumstances, only shortlisted candidates will be invited to attend selection interview.
 
(i) It is Government policy to place people with a disability in appropriate jobs wherever possible.  If a disabled candidate meets the entry requirements including passing the JRE to be held on 7 December 2013, he/she will be invited to attend the selection interview without being subject to further shortlisting.
 
(j) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications.  They should submit copies of their official transcripts and diplomas/certificates stating the mode of delivery (e.g. full-time/part-time, on campus/distance learning, etc.) of the study programmes.  To facilitate assessment of qualifications, the documents on any prior qualifications obtained should also be supplied as far as possible.  Do not send any originals of diplomas/certificates.  Those who apply on-line should submit copies of their official transcripts and certificates by post to the Civil Service Bureau at Room 722, 7/F, West Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong.  Current final year undergraduate students should state in their applications the qualifications they would attain on completion of the final examination.  Copies of local qualification documents are not required at this stage of application.
 
(k) Civil service vacancies information contained in this column is also available on GovHK on the Internet at http://www.gov.hk.
 

(When dollars are quoted in this homepage, they are Hong Kong dollars. About HK$7.8 = US$1.)

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